1. 詢價階段 Enquiry phase:

 
機械項目經理、硬件、軟件工程師以及采購員對捷飛特意大利相關部門進行技術商詢，采購根據結果向捷飛特意大利采購部詢價（包括 貨期、價格）
MPM, hardware engineer, software engineer and Purchaser, shall send technical enquires to the related department in Italy and our PUD can consequently enquire the Italian purchase department about price and delivery time.
 

1. 采購階段Purchase phase:

 
在確認相關物料在意大利采購后，方可執行以下步驟：
Only after we have confirmed the items to be purchased in Italy, we proceed as follows:
 

1. 集團內物料單 Intercompany BOM

 
采購員根據技術負責人提出的技術要求，結合生產經理的貨期要求，準備《內部集團物料單》，《內部集團物料單》應包含以下項：
PUD will prepare an ‘Intercompany BOM’ based on the requests of related Technical Departments (MED/EED) and the delivery time requested by PDM. The BOM must respect following guidelines:
 

• 內部參考項目、工作站、工作組號

Inter-company Project Number, Station the Infra-Group Order NR.  (reference only for GEFIT ITALY)
 
 
項目號Intercompany Project Number：
代表該年年份，例2013年，項目號為 GD013
The project represents the identification of the year.
 
工作站號碼為該年度物料單的順序號，工作站編碼時，號碼累加，自001至999，如有必要，自A01至Z99。
Station: this station represents the identification of each BOM. The number is progressive, from 001 to 999 and if necessary form A01 to Z99.
 

• 采購在‘內部物料單’上加注編號（此編號應與訂單編號相同）。

PUD will add in the BOM the intercompany Order Nr.(this number will be same as the order number)
 

1. 捷飛特（大連）采購分類GEFIT Dalian purchase classification (reference only for GEFIT DALIAN)

 

• 應用于項目Purchase on Project (Gefit Dalian Project, Station, Group)
• 應用于庫房Purchase for our warehouse (Gefit Dalian warehouse)

 

1. 備注Notes:

 

• 捷飛特意大利只有在收到‘內部物料單’之后方開始采購。

Italy will start the purchase only after receiving the BOM, which represents the confirmation in order to start the purchase.
 

• 每一張物料單對應一個采購合同。

One BOM corresponds only to one ORDER
 

• 一張物料單對應一次發貨（不允許一張物料單多次發貨）

One BOM, one SHIPMENT(Italy will ship the materials listed in the OM only 1 time-no multiple shipments)[q1] 
 

• 禁止增加物料單上的零部件數量，（如有必要，可以減少）

The quantities of components filled in the BOM can not be increased (in case and if necessary: decreased)
 

• 如果是捷飛特意大利的技術/特殊設備采購（例如），申請人需就該采購項單獨、完整填寫一張物料申請單，同時附確認版本技術參數資料。

‘ Technical/Special Purchase’: in case we need to buy special EQUIPMENTS from Italy (example welding, machines, numbers), a separate and independent BOM needs to be filled in. It’s also important to send attached all the technical specs available referring to special equipments.
 

• 在物料單發出一周后，意大利需提供確定的價格及交貨期，采購輸入用友系統并簽訂PO。

One week from the BOM issue date, Italy Geift should provide the final price and delivery time to Gefit Purchasing Department in order to input the order in the UFIDA system and sign PO. [q2] 
 

• 如在物料單發出一周內未取得意大利采購給出的價格及交貨期，采購需按每條物料1.00歐元的價格及希望到物日期錄入用友系統。

In case of purchaser can not receive the price and delivery date within one week since the internal BOM sending, the purchaser still need to input the PO in UFIDA: 1. Price: i euro for each item, 2. Delivery Date: expect delivery  date from PD.
 

• 合同生成同時以歐元匯率8.5， 美元6，輸入用友，待貨物進口后按報關單當月實際匯率更改合同

When creating the PO in UFIDA, put the exchange rate as “8.5” for EURO, “6” for USD temporarily, after the goods are imported, according to the date on the customs declaration, check the actual exchange rate of that month, then update the contract in UFIDA with the accurate exchange rate. [q3] 
 

• 捷飛特意大利物流部門Mr. Marco Merlo 需要在發貨前提供最終報價（增加運費及包裝費），采購將運費及包裝費按照比例平均分配至相對應的材料單價中并在用友系統中更新訂單價格，確定最終采購合同。

Once Gefit Shipping Department (Mr. Marco Merlo) has confirmed the final prices (include freight and packing charge) before the shipment, PUD modifies the order values on the ERP system. 
 

• 與意大利捷飛特的訂單運輸條款使ex-work

The terms of shipment with Gefit Italy use Ex-work [q4] 
 

• 捷飛特提供的內部訂單編號應與物料單編號一致。

The intercompany Order number shall match with the BOM intercompany Order Number.
 

1. 執行過程 Communication flow

 

• 物料單 Internal BOM：

在物料單發出至捷飛特意大利之前，應經過捷飛特大連采購部經理及總經理確認。
Confirmation of the BOM before sending it to Italy: PUDM- GM
 
確認后的物料單發給捷飛特意大利成品采購部 Mr. Andrea Critelli and Ms. Ivana，郵件抄送給捷飛特大連機械項目經理、電氣項目經理、采購經理、生產經理、總經理。
PUD – Mr. Andrea Critelli and Ms. Ivana (Commercial Purchase)
Copy to :--GEFIT Dalian: MPM, EEPM, PUDM,PDM, GM
 

• 采購訂單Purchase order：

采購訂單發送給捷飛特意大利采購部 Mr. Marco Merlo， 郵件抄送給捷飛特大連 項目機械負責人、電氣部門經理、生產經理、采購經理及總經理，郵件抄送給捷飛特意大利
Order to Italy and related shipment arrangements
GEFIT Italy- Mr. Marco Merlo(Technical Service Department)
Copy to : - GEFIT Dalian: MPM, EEDM, PUDM, GM,
    GEFIT Italy: Mr. Gianni Marchese
 
7.5 捷飛特意大利的技術服務采購Purchase of TECHNICAL SERVICE from Headquarter
 
7.5.1       總經理明確捷飛特意大利的服務種類（機械設計、電氣設計
軟件設計、裝配服務）
GM defines the details of the service with the Italian Headquarter: type of service (mechanical, electrical, software, assembly service) + general costs
 
7.5.2       根據總經理提供的相關信息，采購發采購訂單給捷飛特意大利，抄送給財務部，在用友系統中執行采購流程。
According to the details provided by GM, PUD issues the PO to the Italian headquarter, copy to AFD, and input the PO in the UFIDA systems with all the internal references
 
7.5.3       意大利總部根據捷飛特大連的采購訂單開具發票。
Headquarter issues the Invoice according to the PO

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